Agrega contenido de varios documentos

Nivel de programación: Principiante
Duración: 15 minutos
Tipo de proyecto: Automatización con un menú personalizado

Objetivos

  • Comprender qué hace la solución
  • Comprender qué hacen los servicios de Apps Script dentro de la solución
  • Configura la secuencia de comandos.
  • Ejecuta la secuencia de comandos.

Acerca de esta solución

Para ahorrar tiempo y reducir los errores de copiar y pegar de forma manual, puedes importar automáticamente contenido de varios documentos a uno principal. Esta solución se enfoca en agregar informes de estado del proyecto, pero puedes editarlo para que se adapte a tus necesidades.

Captura de pantalla de los resúmenes de los proyectos importados

Cómo funciona

La secuencia de comandos crea una carpeta para almacenar los documentos desde los que deseas importar contenido y un documento de plantilla para comenzar a importar desde allí. La secuencia de comandos también incluye funciones que crean documentos de muestra para demostrar esta solución.

Cuando un usuario selecciona Import summaries en el menú personalizado, la secuencia de comandos obtiene todos los archivos de Documentos de la carpeta y los itera. La secuencia de comandos busca una cadena y un tipo de encabezado específicos para identificar el texto del resumen que debe copiar. Después de copiar el texto, la secuencia de comandos cambia el color del texto de la cadena de identificador para mitigar la duplicación. La secuencia de comandos pega los resúmenes en el documento principal, cada uno en su propia tabla de una sola celda.

Servicios de Apps Script

En esta solución, se usan los siguientes servicios:

  • Servicio de documentos: Crea la plantilla y los documentos de origen de muestra. Itera por cada documento fuente en busca de nuevos resúmenes de proyectos para importar. Importa los resúmenes al documento principal. Actualiza los documentos de origen para evitar que los resúmenes se importen más de una vez.
  • Servicio de Drive: Crea una carpeta para almacenar los documentos de origen. Agrega el documento de plantilla y los documentos de origen de muestra a la carpeta.
  • Servicio de utilidades: Establece el formato de la fecha que la secuencia de comandos agrega al documento principal cada vez que esta importa resúmenes de los documentos de origen.
  • Servicio base: Usa la clase Session para obtener la zona horaria de la secuencia de comandos. La secuencia de comandos usa la zona horaria cuando se agrega la fecha de la importación al documento principal.

Requisitos previos

Para usar esta muestra, debes cumplir con los siguientes requisitos previos:

  • Una Cuenta de Google (es posible que las cuentas de Google Workspace requieran aprobación del administrador)
  • Un navegador web con acceso a Internet

Configura la secuencia de comandos

Haz clic en el siguiente botón para crear una copia del documento Contenido agregado.
Crear una copia

Ejecuta la secuencia de comandos:

Ejecuta una demostración con documentos de muestra

  1. Haz clic en Import summaries > Configure > Run demo setup with sample documents. Es posible que debas actualizar la página para que aparezca este menú personalizado.

  2. Cuando se te solicite, autoriza la secuencia de comandos. Si la pantalla de consentimiento de OAuth muestra la advertencia Esta app no está verificada, continúa seleccionando Avanzado > Ir a {nombre del proyecto} (no seguro).

  3. Vuelve a hacer clic en Import summaries > Configure > Run demo setup with sample documents.

  4. Cuando se te solicite, copia la URL de la carpeta de Drive para usarla en un paso posterior.

  5. Haz clic en Aceptar.

  6. Haz clic en Importar resúmenes > Importar resúmenes.

  7. Cuando se te solicite, haz clic en Aceptar.

  8. Revisa los resúmenes de los proyectos que se importaron de los documentos de muestra.

Cómo agregar e importar un resumen

  1. En una nueva pestaña del navegador, pega la URL de la carpeta para abrir la carpeta Estado del proyecto.
  2. Abre el archivo Project ABC.
  3. Para crear un nuevo resumen que se importará, agrega el siguiente contenido al final del documento:
    1. Escribe Summary y establece el estilo del texto en Encabezado 3.
    2. Inserta una tabla de 1 × 1 directamente debajo de Summary. Asegúrate de que no haya líneas en blanco entre Summary y la tabla.
    3. En la tabla, escribe Hello world!.
  4. Regresa al documento principal y haz clic en Importar resúmenes > Importar resúmenes.
  5. Cuando se te solicite, haz clic en Aceptar.
  6. Consulta tu importación más reciente al final del documento.

Revisa el código

Para revisar el código de Apps Script de esta solución, haz clic en Ver código fuente a continuación:

Ver el código fuente

Code.gs

solutions/automations/aggregate-document-content/Code.js
// To learn how to use this script, refer to the documentation:
// https://developers.google.com/apps-script/samples/automations/aggregate-document-content

/*
Copyright 2022 Google LLC

Licensed under the Apache License, Version 2.0 (the "License");
you may not use this file except in compliance with the License.
You may obtain a copy of the License at

    https://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software
distributed under the License is distributed on an "AS IS" BASIS,
WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
See the License for the specific language governing permissions and
limitations under the License.
*/

/** 
 * This file containts the main application functions that import data from
 * summary documents into the body of the main document.
 */

// Application constants
const APP_TITLE = 'Document summary importer'; // Application name
const PROJECT_FOLDER_NAME = 'Project statuses'; // Drive folder for the source files.

// Below are the parameters used to identify which content to import from the source documents
// and which content has already been imported.
const FIND_TEXT_KEYWORDS = 'Summary'; // String that must be found in the heading above the table (case insensitive).
const APP_STYLE = DocumentApp.ParagraphHeading.HEADING3; // Style that must be applied to heading above the table.
const TEXT_COLOR = '#2e7d32'; // Color applied to heading after import to avoid duplication.

/**
 * Updates the main document, importing content from the source files.
 * Uses the above parameters to locate content to be imported.
 * 
 * Called from menu option.
 */
function performImport() {
  // Gets the folder in Drive associated with this application.
  const folder = getFolderByName_(PROJECT_FOLDER_NAME);
  // Gets the Google Docs files found in the folder. 
  const files = getFiles(folder);

  // Warns the user if the folder is empty.
  const ui = DocumentApp.getUi();
  if (files.length === 0) {
    const msg =
      `No files found in the folder '${PROJECT_FOLDER_NAME}'.
      Run '${MENU.SETUP}' | '${MENU.SAMPLES}' from the menu
      if you'd like to create samples files.`
    ui.alert(APP_TITLE, msg, ui.ButtonSet.OK);
    return;
  }

  /** Processes main document */
  // Gets the active document and body section.
  const docTarget = DocumentApp.getActiveDocument();
  const docTargetBody = docTarget.getBody();

  // Appends import summary section to the end of the target document. 
  // Adds a horizontal line and a header with today's date and a title string.
  docTargetBody.appendHorizontalRule();
  const dateString = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), 'MMMM dd, yyyy');
  const headingText = `Imported: ${dateString}`;
  docTargetBody.appendParagraph(headingText).setHeading(APP_STYLE);
  // Appends a blank paragraph for spacing.
  docTargetBody.appendParagraph(" ");

  /** Process source documents */
  // Iterates through each source document in the folder.
  // Copies and pastes new updates to the main document.
  let noContentList = [];
  let numUpdates = 0;
  for (let id of files) {

    // Opens source document; get info and body.
    const docOpen = DocumentApp.openById(id);
    const docName = docOpen.getName();
    const docHtml = docOpen.getUrl();
    const docBody = docOpen.getBody();

    // Gets summary content from document and returns as object {content:content}
    const content = getContent(docBody);

    // Logs if document doesn't contain content to be imported.
    if (!content) {
      noContentList.push(docName);
      continue;
    }
    else {
      numUpdates++
      // Inserts content into the main document.
      // Appends a title/url reference link back to source document.
      docTargetBody.appendParagraph('').appendText(`${docName}`).setLinkUrl(docHtml);
      // Appends a single-cell table and pastes the content.
      docTargetBody.appendTable(content);
    }
    docOpen.saveAndClose()
  }
  /** Provides an import summary */
  docTarget.saveAndClose();
  let msg = `Number of documents updated: ${numUpdates}`
  if (noContentList.length != 0) {
    msg += `\n\nThe following documents had no updates:`
    for (let file of noContentList) {
      msg += `\n ${file}`;
    }
  }
  ui.alert(APP_TITLE, msg, ui.ButtonSet.OK);
}

/**
 * Updates the main document drawing content from source files.
 * Uses the parameters at the top of this file to locate content to import.
 * 
 * Called from performImport().
 */
function getContent(body) {

  // Finds the heading paragraph with matching style, keywords and !color.
  var parValidHeading;
  const searchType = DocumentApp.ElementType.PARAGRAPH;
  const searchHeading = APP_STYLE;
  let searchResult = null;

  // Gets and loops through all paragraphs that match the style of APP_STYLE.
  while (searchResult = body.findElement(searchType, searchResult)) {
    let par = searchResult.getElement().asParagraph();
    if (par.getHeading() == searchHeading) {
      // If heading style matches, searches for text string (case insensitive).
      let findPos = par.findText('(?i)' + FIND_TEXT_KEYWORDS);
      if (findPos !== null) {

        // If text color is green, then the paragraph isn't a new summary to copy.
        if (par.editAsText().getForegroundColor() != TEXT_COLOR) {
          parValidHeading = par;
        }
      }
    }
  }

  if (!parValidHeading) {
    return;
  } else {
    // Updates the heading color to indicate that the summary has been imported.     
    let style = {};
    style[DocumentApp.Attribute.FOREGROUND_COLOR] = TEXT_COLOR;
    parValidHeading.setAttributes(style);
    parValidHeading.appendText(" [Exported]");

    // Gets the content from the table following the valid heading.
    let elemObj = parValidHeading.getNextSibling().asTable();
    let content = elemObj.copy();

    return content;
  }
}

/**
 * Gets the IDs of the Docs files within the folder that contains source files.
 * 
 * Called from function performImport().
 */
function getFiles(folder) {
  // Only gets Docs files.
  const files = folder.getFilesByType(MimeType.GOOGLE_DOCS);
  let docIDs = [];
  while (files.hasNext()) {
    let file = files.next();
    docIDs.push(file.getId());
  }
  return docIDs;
}

solutions/automations/aggregate-document-content/Menu.js
/**
 * Copyright 2022 Google LLC
 *
 * Licensed under the Apache License, Version 2.0 (the "License");
 * you may not use this file except in compliance with the License.
 * You may obtain a copy of the License at
 *
 *      http://www.apache.org/licenses/LICENSE-2.0
 *
 * Unless required by applicable law or agreed to in writing, software
 * distributed under the License is distributed on an "AS IS" BASIS,
 * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
 * See the License for the specific language governing permissions and
 * limitations under the License.
 */

/** 
 * This file contains the functions that build the custom menu.
 */
// Menu constants for easy access to update.
const MENU = {
  NAME: 'Import summaries',
  IMPORT: 'Import summaries',
  SETUP: 'Configure',
  NEW_INSTANCE: 'Setup new instance',
  TEMPLATE: 'Create starter template',
  SAMPLES: 'Run demo setup with sample documents'
}

/**
 * Creates custom menu when the document is opened.
 */
function onOpen() {
  const ui = DocumentApp.getUi();
  ui.createMenu(MENU.NAME)
    .addItem(MENU.IMPORT, 'performImport')
    .addSeparator()
    .addSubMenu(ui.createMenu(MENU.SETUP)
      .addItem(MENU.NEW_INSTANCE, 'setupConfig')
      .addItem(MENU.TEMPLATE, 'createSampleFile')
      .addSeparator()
      .addItem(MENU.SAMPLES, 'setupWithSamples'))
    .addItem('About', 'aboutApp')
    .addToUi()
}

/**
 * About box for context and contact.
 * TODO: Personalize
 */
function aboutApp() {
  const msg = `
  ${APP_TITLE}
  Version: 1.0
  Contact: <Developer Email goes here>`

  const ui = DocumentApp.getUi();
  ui.alert("About this application", msg, ui.ButtonSet.OK);
}

Setup.gs

solutions/automations/aggregate-document-content/Setup.js
/**
 * Copyright 2022 Google LLC
 *
 * Licensed under the Apache License, Version 2.0 (the "License");
 * you may not use this file except in compliance with the License.
 * You may obtain a copy of the License at
 *
 *      http://www.apache.org/licenses/LICENSE-2.0
 *
 * Unless required by applicable law or agreed to in writing, software
 * distributed under the License is distributed on an "AS IS" BASIS,
 * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
 * See the License for the specific language governing permissions and
 * limitations under the License.
 */

/** 
 * This file contains functions that create the template and sample documents.
 */

/**
 * Runs full setup configuration, with option to include samples.
 * 
 * Called from menu & setupWithSamples()
 * 
 * @param {boolean} includeSamples - Optional, if true creates samples files. * 
 */
function setupConfig(includeSamples) {

  // Gets folder to store documents in.
  const folder = getFolderByName_(PROJECT_FOLDER_NAME)

  let msg =
    `\nDrive Folder for Documents: '${PROJECT_FOLDER_NAME}'
   \nURL: \n${folder.getUrl()}`

  // Creates sample documents for testing.
  // Remove sample document creation and add your own process as needed.
  if (includeSamples) {
    let filesCreated = 0;
    for (let doc of samples.documents) {
      filesCreated += createGoogleDoc(doc, folder, true);
    }
    msg += `\n\nFiles Created: ${filesCreated}`
  }
  const ui = DocumentApp.getUi();
  ui.alert(`${APP_TITLE} [Setup]`, msg, ui.ButtonSet.OK);

}

/**
 * Creates a single document instance in the application folder.
 * Includes import settings already created [Heading | Keywords | Table]
 * 
 * Called from menu. 
 */
function createSampleFile() {

  // Creates a new Google Docs document.
  const templateName = `[Template] ${APP_TITLE}`;
  const doc = DocumentApp.create(templateName);
  const docId = doc.getId();

  const msg = `\nDocument created: '${templateName}'
  \nURL: \n${doc.getUrl()}`

  // Adds template content to the body.
  const body = doc.getBody();

  body.setText(templateName);
  body.getParagraphs()[0].setHeading(DocumentApp.ParagraphHeading.TITLE);
  body.appendParagraph('Description').setHeading(DocumentApp.ParagraphHeading.HEADING1);
  body.appendParagraph('');

  const dateString = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), 'MMMM dd, yyyy');
  body.appendParagraph(`${FIND_TEXT_KEYWORDS} - ${dateString}`).setHeading(APP_STYLE);
  body.appendTable().appendTableRow().appendTableCell('TL;DR');
  body.appendParagraph("");

  // Gets folder to store documents in.
  const folder = getFolderByName_(PROJECT_FOLDER_NAME)

  // Moves document to application folder.
  DriveApp.getFileById(docId).moveTo(folder);

  const ui = DocumentApp.getUi();
  ui.alert(`${APP_TITLE} [Template]`, msg, ui.ButtonSet.OK);
}

/**
 * Configures application for demonstration by setting it up with sample documents.
 * 
 * Called from menu | Calls setupConfig with option set to true. 
 */
function setupWithSamples() {
  setupConfig(true)
}

/** 
 * Sample document names and demo content. 
 * {object} samples[]
*/
const samples = {
  'documents': [
    {
      'name': 'Project GHI',
      'description': 'Google Workspace Add-on inventory review.',
      'content': 'Reviewed all of the currently in-use and proposed Google Workspace Add-ons. Will perform an assessment on how we can reduce overlap, reduce licensing costs, and limit security exposures. \n\nNext week\'s goal is to report findings back to the Corp Ops team.'
    },
    {
      'name': 'Project DEF',
      'description': 'Improve IT networks within the main corporate building.',
      'content': 'Primarily focused on 2nd thru 5th floors in the main corporate building evaluating the network infrastructure. Benchmarking tests were performed and results are being analyzed. \n\nWill submit all findings, analysis, and recommendations next week for committee review.'
    },
    {
      'name': 'Project ABC',
      'description': 'Assess existing Google Chromebook inventory and recommend upgrades where necessary.',
      'content': 'Concluded a pilot program with the Customer Service department to perform inventory and update inventory records with Chromebook hardware, Chrome OS versions, and installed apps. \n\nScheduling a work plan and seeking necessary go-forward approvals for next week.'
    },
  ],
  'common': 'This sample document is configured to work with the Import summaries custom menu. For the import to work, the source documents used must contain a specific keyword (currently set to "Summary"). The keyword must reside in a paragraph with a set style (currently set to "Heading 3") that is directly followed by a single-cell table. The table contains the contents to be imported into the primary document.\n\nWhile those rules might seem precise, it\'s how the application programmatically determines what content is meant to be imported and what can be ignored. Once a summary has been imported, the script updates the heading font to a new color (currently set to Green, hex \'#2e7d32\') to ensure the app ignores it in future imports. You can change these settings in the Apps Script code.'
}

/**
 * Creates a sample document in application folder.
 * Includes import settings already created [Heading | Keywords | Table].
 * Inserts demo data from samples[].
 * 
 * Called from menu. 
 */
function createGoogleDoc(document, folder, duplicate) {

  // Checks for duplicates.
  if (!duplicate) {
    // Doesn't create file of same name if one already exists.
    if (folder.getFilesByName(document.name).hasNext()) {
      return 0 // File not created.
    }
  }

  // Creates a new Google Docs document.
  const doc = DocumentApp.create(document.name).setName(document.name);
  const docId = doc.getId();

  // Adds boilerplate content to the body.
  const body = doc.getBody();

  body.setText(document.name);
  body.getParagraphs()[0].setHeading(DocumentApp.ParagraphHeading.TITLE);
  body.appendParagraph("Description").setHeading(DocumentApp.ParagraphHeading.HEADING1);
  body.appendParagraph(document.description);
  body.appendParagraph("Usage Instructions").setHeading(DocumentApp.ParagraphHeading.HEADING1);
  body.appendParagraph(samples.common);

  const dateString = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), 'MMMM dd, yyyy');
  body.appendParagraph(`${FIND_TEXT_KEYWORDS} - ${dateString}`).setHeading(APP_STYLE);
  body.appendTable().appendTableRow().appendTableCell(document.content);
  body.appendParagraph("");

  // Moves document to application folder.
  DriveApp.getFileById(docId).moveTo(folder);

  // Returns if successfully created.
  return 1
}

Utilities.gs

solutions/automations/aggregate-document-content/Utilities.js
/**
 * Copyright 2022 Google LLC
 *
 * Licensed under the Apache License, Version 2.0 (the "License");
 * you may not use this file except in compliance with the License.
 * You may obtain a copy of the License at
 *
 *      http://www.apache.org/licenses/LICENSE-2.0
 *
 * Unless required by applicable law or agreed to in writing, software
 * distributed under the License is distributed on an "AS IS" BASIS,
 * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
 * See the License for the specific language governing permissions and
 * limitations under the License.
 */

/** 
 * This file contains common utility functions.
 */

/**
 * Returns a Drive folder located in same folder that the application document is located.
 * Checks if the folder exists and returns that folder, or creates new one if not found.
 *
 * @param {string} folderName - Name of the Drive folder. 
 * @return {object} Google Drive folder
 */
function getFolderByName_(folderName) {
  // Gets the Drive folder where the current document is located.
  const docId = DocumentApp.getActiveDocument().getId();
  const parentFolder = DriveApp.getFileById(docId).getParents().next();

  // Iterates subfolders to check if folder already exists.
  const subFolders = parentFolder.getFolders();
  while (subFolders.hasNext()) {
    let folder = subFolders.next();

    // Returns the existing folder if found.
    if (folder.getName() === folderName) {
      return folder;
    }
  }
  // Creates a new folder if one doesn't already exist.
  return parentFolder.createFolder(folderName)
    .setDescription(`Created by ${APP_TITLE} application to store documents to process`);
}

/**
 * Test function to run getFolderByName_.
 * @logs details of created Google Drive folder.
 */
function test_getFolderByName() {

  // Gets the folder in Drive associated with this application.
  const folder = getFolderByName_(PROJECT_FOLDER_NAME);

  console.log(`Name: ${folder.getName()}\rID: ${folder.getId()}\rURL:${folder.getUrl()}\rDescription: ${folder.getDescription()}`)
  // Uncomment the following to automatically delete the test folder.
  // folder.setTrashed(true);
}

Colaboradores

Google mantiene este ejemplo con la ayuda de expertos en desarrollo de Google.

Próximos pasos